New: AI assistant
An AI assistant guides your setup. The system reminds parents about fees.
The assistant lays out the setup steps in order and answers your question the moment you get stuck. Fee and training reminders go out from your academy's own WhatsApp number, without you typing a word.
The AI assistant walks you through setup step by step, and our team is always one message away · First 7 days free after the demo, no card required
What does it do? It's this simple:
- Fee reminders go out on their own
- Who paid and who didn't, at a glance
- Messages come from your own WhatsApp number
- Attendance is taken on a phone
- Parents of absent kids get told
- Parents get a reminder before training
- Matches land in the parent's calendar
- A child's progress on the parent's phone
- Parents get their own app
- Coaches work from their phone on the pitch
- With the AI assistant, you set up simply and quickly
- Your Excel list is imported in one go
- Health details are stored encrypted
- Cash, shop and staff in the same place
All in one app. Tap a bubble to see how it works below.
Supported Sports
Football, Basketball, Volleyball, Handball, Futsal, Gymnastics, Indoor Sports, Swimming, Canoeing, Archery, Karate, Taekwondo, Judo, Boxing, Tennis, Fitness, American Football, Rugby, Ice Hockey, Water Polo, Field Hockey.
Templates can be customised for special projects, sports schools first and foremost.
You built the academy, yet your day goes on typing messages.
Training on the pitch, parents on the phone, spreadsheets at night. How many of these did you hear this week?
- “Coach, is there training tomorrow?” — The same question every evening, from every parent separately.
- “I sent the transfer — didn't it arrive?” — Searching the spreadsheet row by row at the start of the month to see who paid.
- “Nobody told me.” — The announcement got buried under dozens of messages in the parents' group.
- “Was my child actually coming?” — The attendance sheet stayed in the coach's bag.
- “What time is the match, and where?” — Time and address typed out again before every match.
- “Is my kid getting better, coach?” — The answer lives in the coach's head; the parent has nothing to look at.
Each of these is solved by a rule or by a page on the parent's screen. We show you how, one by one, below.
Setup is as simple as a to-do list.
AI assistant
Most academies start out with Excel and a WhatsApp group; you don't need to know where to begin. The AI assistant in your panel gets to know your academy with a few questions, breaks setup into steps in the right order and answers the moment you get stuck. Our team is always there too: write on WhatsApp and you reach us right away.
- Steps in the right order — Branch, group or fee package first? The assistant knows. The list is built for your academy: with a single branch, branch steps never appear. Every step you finish is ticked automatically, based on your academy's actual records.
- Take me there — Press the button on a step and the right page and tab open, with the button you need highlighted on screen. No hunting through menus.
- Ask the moment you're stuck — Type “How do I assign a package to an athlete?” and get an instant answer from the help library or AI. Founders, managers and coaches can use it.
- What it can't answer, our team takes over — Tell us with one click whether the answer helped. Unanswered questions land with our team; your coach and WhatsApp group are there as always.
The assistant works in the web panel and the mobile app. It doesn't create records or act on your behalf; it shows the way and answers your question.
The six jobs that eat most of your time, running without you.
They all draw on the same athlete record: the attendance a coach takes at the pitch, the payment you record or the match you add to the calendar is the source of the message to the parent and of what the parent sees.
Automatic WhatsApp messages
The fee reminder goes out 3 days before the due date, on its own.
Set the rule once and the system does the rest: when a fee is coming up, on the due date, when it is overdue, when a payment comes in, when an athlete misses training, after repeated absences, with event reminders and when a new member registers. You write the text in your own template; the parent's name, athlete's name, amount and due date fill in automatically. Narrow rules down by team and add more than one rule for the same event.
Messages go from your academy's own number over the official WhatsApp Business infrastructure. Your number stays in the WhatsApp Business app on your phone and parents' replies come to you; there is no shared sender number.
Attendance
Attendance is taken at the pitch, and the absent athlete's parent knows.
The coach marks it on the phone: present, absent, late, excused. The parent of an absent or late athlete gets a notification; once attendance is completed, the parent of an unexcused absentee can also get a WhatsApp message. Attendance rate and the monthly breakdown build up on the athlete card and on the parent's screen by themselves.
No paper list, no month-end counting. Parents see the answer on their own screen before they have to ask “was my child coming?”.
Fee tracking
Who paid and who didn't — without opening a spreadsheet.
Fees are created automatically from each athlete's package. You set separate reminders before the due date, on the due date and after it; the moment you record a payment, the parent is informed. Every payment goes into the cash book and the athlete's account, and parents see their balance and payment history in their own app.
Fee messages are not sent between 21:00 and 08:30 in your academy's local time; the push notification and WhatsApp message for a payment recorded at night wait until morning.
Event notifications
No more “Coach, is there training today?”.
You choose how far ahead the reminder goes out on the event itself: 30 minutes, 2 hours, 1 day. For recurring training it goes out for every session; parents mark whether their child is coming and the coach sees who will be there in advance. Turn on WhatsApp in the automation and the reminder also reaches parents who haven't installed the app.
If one day of training is cancelled or its start time changes, parents and coaches get an in-app notification and a push notification.
Match tracking
On the parent's calendar the moment the match is scheduled.
As soon as you save a match, it appears on the parent's calendar: date, time, venue and a map link. Parents see the squad, score, goals, cards and match videos, and follow their child's match history with minutes, goals and assists on their own screen.
No separate notification is sent when a match is added; if you turn on the reminder for the match, parents get a reminder before it.
Development tracking
The answer to “is my child improving?” is on the parent's phone.
When a coach enters a new assessment, the parent gets a notification. Parents see assessment scores and how they change over time, the attendance rate, height and weight measurements and the notes the coach shares, and can download and share the development card as an image.
Parents only see their own child's data; coach notes are visible only when marked to be shared with the parent.
See these six jobs with your own academy's data. In the call we start with whatever wears you out most.
Everyone works from their own screen.
Roles are hierarchical. Managers, coaches, parents and athletes see the same academy with different permissions; a parent reaches only their own child's data, an athlete only their own.
Coach
What is actually needed on the pitch: the squad, the schedule and the athlete.
Parent
Sees how their child is doing without having to ask.
Athlete
Follows their own progress on their own screen. Read-only, with no financial data at all.
You don't need separate software for every job.
The other modules running an academy takes are in the box too; they all use the same data and none costs extra.
- Athlete Assessment — FM-style radar chart with detailed athlete analysis
- Training Library — Branch-specific drills and training plans
- Attendance & Calendar — Automatic attendance tracking and event planning
- Fee Tracking — Payment status, overdue fees, financial reports
- Team Management — Hierarchical team structure and athlete grouping
- Reporting — Detailed statistics and development reports
- Match Statistics
- Parent Portal
- Team Wall
- Athlete Documents
- Spreadsheet Import
- Bulk Messaging
- WhatsApp Integration
- Message Templates
- Development Report Card
- Height & Weight Tracking
- Training Attendance RSVP
- Equipment Assignment
- Athlete Notes
- Data Consent Records
Your athletes and parents stay with your academy.
Under Turkish data protection law (KVKK) your academy is the data controller; Tennumber is the data processor acting on your behalf and on your instructions. Every academy's records are kept separate: no other academy can see your athletes, your parents or your fee list.
- Every academy separate — Records are separated per academy; a user of one academy cannot access another academy's athlete, parent or fee records.
- Everyone sees only what they may — Parents only see their own child and cannot change any record; only authorised roles can open health information. You decide who sees what through roles.
- Children's data encrypted — Athlete documents and health information are stored encrypted with AES-256; privacy notices and explicit consent are recorded with version and date.
- Daily backups — Your data is backed up automatically every day.
Data ownership and purpose of use are set out in:
Before you say “that won't work at our academy”.
The seven things academy owners ask most — with a short answer and how it works.
- My parents won't download an app.
- They don't have to. — WhatsApp messages also reach parents without the app. Parents who do install it also see the calendar, their fees, matches and their child's progress.
- I don't have time to set it up.
- The assistant shows you step by step. — The AI assistant breaks setup into steps in the right order, opens the right screen with “Take me there” and answers the moment you get stuck. You bulk-import your athlete list with the spreadsheet template instead of entering records one by one. Our team is always there too: write to your WhatsApp group and you reach us right away.
- My coaches aren't comfortable with technology.
- Four options: present, absent, late, excused. — Coaches mark attendance on their phone, right at training. They see their team, calendar and athletes on their own screen.
- We manage with a spreadsheet and a WhatsApp group.
- A spreadsheet doesn't remind. The system does. — A spreadsheet keeps records but doesn't remind parents; a group spreads announcements but doesn't know who paid. We import your list from the spreadsheet, and your parents' group can stay if you like.
- Isn't putting children's data into a system risky?
- Children's data is stored encrypted. — Health information and documents are encrypted with AES-256 and only authorised roles can open them. Parents only see their own child and cannot change any record. Privacy notices and explicit consent are recorded with version and date.
- Our budget is tight.
- First 7 days free, no card. — The price depends on your number of athletes; no feature costs extra. After the demo you use it at your own academy for 7 days with no card required, and decide once you've tried it.
- Will anyone else see my parents' and athletes' information?
- No other academy can see it. — Every academy's records are kept separate. Inside your academy, too, everyone sees only what their permissions allow, and you decide who sees what through roles.
Running at your academy in three steps.
- Request a demo — Fill in the form or message us on WhatsApp. We call you and listen to how your academy works, then show you whatever wears you out most first.
- Set up with the assistant — The AI assistant breaks setup into steps in the right order and shows in the panel what's done and what's left. The moment you get stuck, our team is right there on WhatsApp. · Your account is opened · You build your teams · Your athlete list is imported from the spreadsheet · You connect your WhatsApp number · You write your first reminder rules · First 7 days free
- Bring in your staff and parents — Coaches and parents join with a team-specific invite code, and you decide who gets in from the approval screen. Reminders start going out on their own with the rules you set.
Trying it puts nothing at risk. — No card details required · No feature costs extra · Turn off auto-renewal whenever you like
The assistant answers instantly, your coach knows your academy.
The moment you get stuck, the AI assistant answers without waiting for office hours. Our team is always there too: a coach you know by name and a WhatsApp group just for your club, reachable the moment you write; your support request doesn't sit in a queue.
- Ask the assistant first — The answer to “How do I do this?” is right inside the panel, instantly. Questions the assistant can't answer land with our team; you can keep writing to your coach and WhatsApp group too.
- You're never alone during setup — The AI assistant shows the steps in order. If you get stuck importing your spreadsheet or connecting your WhatsApp number, our team steps in right away.
- Your club gets a dedicated advisor — The person who guides you through setup is the one who supports you afterwards. They know your academy, your team structure and your fee schedule, so you never explain it from scratch.
- A WhatsApp group for your club — Your club, your advisor and our support line sit in the same group. Just write — no tickets, no queue. If your advisor is unavailable, the line takes over.
- Training doesn't end on day one — Nobody needs software skills: coaches use their phone on the pitch, parents use their own app. And when you move on to a new module, we run the training again.
Priced by squad size, billed monthly.
Plans differ only in athlete capacity. No module is locked behind a higher tier.
- Starter — 999 TL/ month · Up to 50 athletes · 2 coach accounts · For new academies running a single squad.
- Plus — 1499 TL/ month · Up to 100 athletes · 4 coach accounts · For academies growing into more than one age group.
- Pro — 2499 TL/ month · Up to 200 athletes · 10 coach accounts · For academies with several age groups and a full coaching staff.
- Elite — 4499 TL/ month · Up to 400 athletes · Unlimited coach accounts · For large clubs with heavy day-to-day operations.
Every plan includes all modules, the web and mobile apps and 14 languages; the first 7 days after the demo are free.
On your first subscription: pay for 6 months, get +1 month free — pay for a year, get +3 months free.
What people ask before getting started
- Which sports does it support?
- Football, basketball, volleyball, handball, futsal, gymnastics, indoor sports (pilates, yoga, reformer), swimming, canoeing, archery, karate, taekwondo, judo, boxing, tennis, fitness, American football, rugby, ice hockey, water polo and field hockey. The position list and the training pitch follow the sport you pick; templates can be customised for special projects, sports schools first and foremost.
- Is there a mobile app?
- Yes. Web and mobile come together: the iPhone app is on the App Store and the Android app is on Google Play. Managers, coaches and parents use the same app with their own permissions; reminders and notifications reach the parent's phone instantly.
- Can I bring my existing athlete list over?
- Yes. Fill in the ready-made spreadsheet template and import the whole list at once. A preview screen shows you the faulty rows before anything is saved.
- What can parents see, and what can't they?
- A parent only sees their own child: calendar, attendance, reviews, nutrition plan and payment history. They cannot reach another athlete's record and cannot change anything.
- How is personal data protected?
- The privacy notice and explicit consent are recorded at sign-up, stamped with the version and the date. Uploaded documents are stored encrypted on the server and only authorised roles can open them.
- How do I get started?
- You fill in the demo form on this page and we get in touch. We go through your academy together and open your account, and the first 7 days are free. We don't ask for card details.
- Can parents get an automatic reminder 2 hours before training?
- Yes. When you add a training or match to the calendar, turn on “Send notification before the event” and enter the time in minutes: 120 minutes means 2 hours, 1440 minutes means 1 day before. The reminder goes to the parents of participating athletes and to the responsible coaches as an app notification, and works for every session of recurring training. If you turn on WhatsApp in the “When an event reminder is sent” automation rule, the same reminder also reaches the parent's WhatsApp, even if they have not installed the app.
- Can I set separate automatic messages before the due date, on the due date and after it?
- Yes. The “When a fee is due soon” rule runs 0 to 25 days before the due date, and the “When a fee is overdue” rule runs on the due date or up to 30 days after it. You can add up to 10 rules per trigger, for example three separate messages 3 days before, on the due date and on the 7th day overdue. Each rule turns app notifications and WhatsApp on separately and can be narrowed by team and athlete status. Fee messages are not sent between 21:00 and 08:30 academy local time, and a WhatsApp reminder that falls on a Sunday goes out on Saturday.
- Do parents get an automatic message when they pay?
- Yes. As soon as you record the payment, the “When a fee is collected” and “When a payment is received” rules run: the parent gets an app notification and, if you turned it on in the rule, a WhatsApp message. For payments recorded between 21:00 and 08:30, the phone notification and WhatsApp message are held until 08:30.
- Which number are WhatsApp messages sent from?
- From your academy's own WhatsApp number, over the official WhatsApp Business infrastructure. Your number stays in the WhatsApp Business app on your phone; parents get the message from a number they know and their replies come straight to the academy. No shared sender number is used across academies. WhatsApp's own messaging fees are billed directly by Meta according to its pricing. WhatsApp is off by default in every rule; no WhatsApp message goes to parents until you turn it on.
- Are parents told if training is cancelled or its time changes?
- Yes. When one day of a recurring training is cancelled, or the start time of a training or match is changed, the parents of participating athletes, the coaches and assigned staff get an app notification and a phone notification. No reminder is sent for the cancelled day. Changing the title, notes or colour does not send a notification.
- Where do parents follow their child's matches and development?
- In their own app, with the same account on iPhone, Android and the web. A match saved to the calendar appears in the parent's calendar; parents see the squad, score, goals, cards, match videos and their child's match history with minutes, goals and assists. On the development side, assessment scores and history, attendance rate, height and weight measurements, notes shared by the coach and the nutrition plan are in one place, and a notification arrives when a new assessment is entered.
- Who do I ask when I get stuck?
- Start with the AI assistant in the web panel or the mobile app: type your question and get an instant answer from the help library or AI; in setup steps, “Take me there” takes you to the right screen. If the answer doesn't help or the assistant can't answer, the question lands with our team. The coach assigned to your academy and your club's WhatsApp group are there as always, and you can also reach us by phone.
- Can the AI assistant see my data?
- No. The assistant does not read your athlete, parent or fee records and cannot change any record; it bases its answers on help articles that explain how to use the app. For founders and managers, the only academy information sent to the AI is which setup steps are done and which are left. If personal data such as a phone number, Turkish ID number, email or IBAN is detected in your question, it is not sent to the AI and not stored; still, please don't write personal data in your questions. Other questions are kept for 90 days so our team can see the unanswered ones.
Let's look at your academy and fix what wears you out most first.
This isn't a sales pitch. We listen to how your academy works and show only the part you need, using your own situation.
What happens after you send the form?
- Our team reaches you by phone or on WhatsApp.
- In a short call we talk about your academy and your biggest headache.
- If you decide to go ahead, we open your account; you set up step by step with the AI assistant, and our team is always there. The first 7 days are free and no card is required.
Don't chase fees yourself this season.
Let the system do the reminding while you stay on the pitch. Leave your demo request and let's talk. The AI assistant walks you through setup, our team is right there, and you use the first 7 days free.